Executive Office Administrator

For over 25 years, OSI’s purpose has been to help good people do great things. We build healthcare software IP for clients of all sizes, from startups to the Fortune 100. We’re a small company with a family-style atmosphere, with the goal of building a sustainable, ethical technology services business. We partner with a limited number of exceptional clients, building long-term relationships where we can add significant value over time. We’re proud that our first client is still a client.

The Executive Office Administrator at OSI plays a critical role in ensuring smooth office operations, administrative processes, and company activities. This position requires a highly organized and proactive individual capable of handling a wide range of responsibilities, such as office management, vendor coordination, employee onboarding, benefits administration, travel and event arrangements, and financial support tasks. This person will be directly working with and supporting business leaders; our ideal candidate thrives in a dynamic environment, is detail-oriented, and excels at problem-solving. We’re a small company with little need for hierarchy. Success in this role will come through being flexible, always working collaboratively with others on the team, and finding ways to get things done.

• Arrange corporate events, employee gifts, meeting scheduling, and company-sponsored travel logistics.
• Manage executive calendars and provide ongoing support to leadership with various administrative tasks, errands, and ad hoc projects.
• Oversee office operations including supplies, facility maintenance, vendor management, and compliance with corporate filings.
• Coordinate new hire onboarding including drug & background checks, employee paperwork, I-9 verifications, and benefits enrollment.
• Manage employee benefits administration including health insurance, 401(k), and COBRA.
• Assist with financial tasks such as deposits, petty cash management, expense tracking, and wire approvals.
• Administer corporate accounts including mobile phone plans and credit card accounts.

• 3+ years of administrative, office management, or HR support experience
• Strong organizational and multitasking skills with a proactive approach to problem-solving.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new systems.
• Experience handling confidential information with discretion.
• Strong communication skills and ability to liaise effectively with vendors, employees, government agencies, and executives.
• Experience organizing company events, travel logistics, and employee support.
• Executive calendar management and meeting coordination experience.
• Comfort handling multiple priorities in a fast-paced environment.

• Experience with payroll systems, employee benefits, or corporate filings.
• Familiarity with financial processes such as deposits, petty cash, or expense reconciliation.
• Experience managing vendor contracts and office facilities.

• A competitive salary and benefits;
• Friendly work environment and a culture of belonging;
• Opportunities for career development in an international company

This is a great opportunity for an experienced administrator to directly impact operational excellence and efficiency within a growing Utah-based company. If you thrive in a fast-paced environment and enjoy managing diverse responsibilities, we encourage you to apply below!

At OSI, we care about our clients, we care about each other, and we care about producing great software.

CLIENTS — We admit that the organization we most want to see succeed is our own. But we’ll quickly acknowledge that we can’t win unless our clients win. There’s no way around this symbiotic relationship. Fortunately, at OSI, we genuinely love to see our partners have breakthroughs in top-line growth, innovation and efficiency.

TEAM — If you’ve ever experienced the excitement that comes from being part a high-functioning team, you’ll understand why people matter. Trust. Accountability. Purpose. Self-confidence. These are all part of that exhilaration, but the whole is more than the sum of its parts. Great teams can get you through the tough times and can unlock greater potential than a group of individual contributors ever will.

PEOPLE – We care about individuals and humankind. That’s why we invest in talent and push people to do their best work. That’s also why we have given colleagues help when they’ve encountered personal crises; paid for surgeries people couldn’t afford; funded capital improvements and arts projects to improve our communities; and closed the office to attend colleagues’ weddings.

SOFTWARE – We care about the code that we write. We take pride in it. We constantly try to improve on it. We adopt best practices when they suit us. We geek out over data and make it work for us. We are not afraid to try the latest & greatest and to support the last year’s. We are ready to make mistakes and learn from them. We know that building great software requires a lot from us and we committed to it.

If you feel interested and qualified, please provide the following:

• Up-to-date resume
• A brief summary of how you meet the needs of this role
• Your salary expectations